Ashton, Manchester

Visual ID Policy

Policy Created: January 2020
Reviewed by: Grace Speakman
Review Date: January 2021

SCOPE AND PURPOSE

To ensure the safety of everyone within safe start community by ascertaining, through the use of an ID card, their association with the school.

Safe start education are committed to providing a secure and learner focused environment.

As part of this commitment, the college issues ID cards to all individuals within the school.

This policy proposes that all individuals are identifiable at all times whilst on school property
and sets out the guidelines for ensuring adherence to the policy.

Common Identification

Identification will be ascertained by a school badge and coloured lanyards as follows:

  • Dark Green Lanyard All Staff 
  • Light Green Lanyard Students
  • Dark Blue Lanyard Temporary identification issued to students without school identification 
  • Turquoise Lanyard Visitors
    Red Lanyard Identification of specific visitor groups (e.g. contractors)


Common Identification Process

  • Monitoring of visible ID will be the responsibility of all school staff.
  • All tutors must check students are wearing their ID at the start of each class and throughout the day.
  • All tutors must check that students are wearing their ID when they leave a practical vocational class where the ID was removed for Health & Safety

Students:

  • As part Our Deal professional standards and expectations, ID badges must be worn at all times other than in practical vocational classes where deemed an Health & Safety risk (at end of session ID should be worn prior to leaving workshop).
  • All students will be issued with an ID badge and lanyard on admissions to the school.
  • ID badges must be visible and worn on a lanyard outside of clothing.
  • ID badges are the property of Safe Start and must not be defaced.
  • Defaced ID badges will be confiscated and a new student ID must be purchased.
  • Individuals must not wear an ID badge belonging to another individual. Should this happen, the IDs will be confiscated and will result in disciplinary action
  • Students who forget their ID badge must report to Curriculum Lead Manager and obtain a temporary badge lanyard for that day only – student’s details will be checked and a Cause
    for Concern will be recorded on the student’s pro monitor. Students must return the badge/lanyard to reception at the end of their timetabled day. Disciplinary action will be
    taken in accordance with the Disciplinary Policy if ID is forgotten more than 3 times (initiates as cause for concern – 1st stage of disciplinary). 


Staff:

  • As part of Our Deal professional standards and expectations ID badges must be worn at all times other than in practical vocational classes where deemed a H&S risk (at end of session ID should be worn prior to leaving workshop).
  • All staff will be issued with an ID badge and lanyard on their first day of employment.
  • Persistent failure to properly wear an ID badge may result in disciplinary action.
  • All individuals who forget their identification must report to the site reception and obtain temporary identification badge for that day before entering the building.


Identification for Visitors:

  • Anyone expecting a visitor must inform reception of their name in advance.
  • All visitors and contractors must be issued with an ID badge and lanyard on entry to a college campus.
  • All visitors and contractors must wear identification badges at all times.
  • Visitors must be collected from reception and escorted at all times whilst on site.
  • Visitors must be escorted back to reception at the end of their visit and the ID returned.


Identification of Long-Term Visitors:

  • Visitors such as building contractors who are likely to be on a school site for more than one day should be provided with an ID badge and lanyard as per the table above.
  • It is the responsibility of the contracting department to ensure that the visitors behave appropriately at all times whilst on site.


Promoting the Policy

  • It is the responsibility of all staff to promote and adhere to this policy whilst on school premises, including the classroom and common areas and to challenge anyone not wearing a visible ID.


Health and Safety Implications

  • Staff must ensure that all students undertaking practical vocational classes adhere to appropriate health and safety guidance in relation to wearing ID badges. 
  • All lanyards must be the nylon pull and release design to ensure that the lanyard does not tighten around the neck if pulled.
  • As part of the policy, a full health and safety risk assessment will be carried out by the Health and Safety Team.
  • Clip on identification can be provided for those to which a lanyard poses a health and safety risk 

Equality and Diversity

The policy does not require an EIA.

Linked Policies and Procedures
The Visual Identification Policy is linked to:

  • Disciplinary Policy
  • Safeguarding policy
  • Equality Policy


Location and Access to this Policy – school website