Ashton, Manchester

Attendance & Admissions

Policy Created: January 2020
Reviewed by: Grace Speakman
Review Date: January 2021

1. Introduction
2. Legal Framework
3. Responsibilities – Parents/Carers
4. Responsibilities Safe Start
5. Attendance Registers
6. Admissions
7. Process for Admissions
8. Admissions Register


Regular school attendance is essential if young people are to achieve their full potential.
At Safe Start we believe that regular attendance at our education school provision is the
key to enabling young people to maximise the educational opportunities available to
them and become emotionally resilient, confident and competent adults who are able to
realise their full potential and make a positive contribution to their community.
Safe Start values all young people. As set out in this policy, we will work with families to
identify the reasons for poor attendance and try to resolve any difficulties.
Our Attendance & Admissions Policy should not be viewed in isolation; it is a strand that
runs through all aspects of our education provision, supported by our policies on
safeguarding, bullying and behaviour. This policy also takes into account the Human
Rights Act 1998, the Race Relations Act 2000 and the Equality Act 2010.


Section 7 of the 1996 Education Act states that parents/carers must ensure that children
of compulsory school age receive efficient full-time education suitable to their age, ability
and aptitude to any special educational needs they may have, either by regular
attendance at school or otherwise.
A child is of Compulsory School Age at the beginning of the term following their 5th
birthday. A child ceases to be of compulsory school age on the last Friday in June of the
school year in which they reach the age of 16.
Under the Education Act 1996, the Local Authority has a statutory responsibility to
ensure that parents/carers secure education for children of compulsory school age and
where necessary, use legal enforcement.
The Education (Pupil Registration) (England) Regulations 2006, require schools to take
an attendance register twice a day, once at the start of the morning session and then
again during the afternoon session.
The register must record whether the student was:
– present;
– absent; authorised/unauthorised absence
– present at approved educational activity; or
– unable to attend due to exceptional circumstances


Parents/carers are responsible in law for ensuring that their children of compulsory
school age receive an efficient education suitable to their age, ability, aptitude and any
special educational needs that they may have. Most parents/carers fulfil this
responsibility by registering their children at a school. Young People who attend Safe
Start education school provisions are referred to the school provision by their home
school and in agreement with their parents/carers.

Parents/carers whose children are registered at a school and are referred to Safe Start
education school provisions are responsible for ensuring that their children attend and
stay at the school provision.
Parents/carers should:-
– ensure that their children arrive on time, properly dressed and ready to learn
– instil in their children an appreciation of the importance of attending the school
– impress upon their children the need to observe Safe Start code of conduct
– take an active interest in their children’s education, praising and encouraging
good work and behaviour and attending parents/student review meeting
evenings and other relevant meetings
– work in partnership with Safe Start to resolve issues which may lead to non-
– Ensure that they are aware of this attendance policy
– Notify Safe Start if their child is absent. This should be done as soon as possible –
preferably on the first day of absence. They should also provide an explanation
for the absence. This explanation should be confirmed – preferably in writing –
when the child returns
– avoid arranging medical/dental appointments during school hours
– avoid booking holidays during term time


Safe Start is responsible for supporting the attendance of students and for dealing with
problems that may lead to non-attendance. Schools are required to call attendance
registers at the start of the morning session and once during the afternoon session and
to record whether students are present, absent or on an approved educational activity.
For students of compulsory school age, schools are required to differentiate in the
registers between absence that is authorised and absence that is unauthorised.
Safe Start will:
– work actively to maximise attendance rates – both in relation to individual
students and for the student body as a whole – as one of their key tasks
– support parents/carers in ensuring the regular and punctual attendance of
students and promptly respond to any issue which may lead to non-attendance
– be sensitive to the needs of individual parents/carers and this should be reflected
in the way in which attendance issues are addressed
– produce education attendance policies which are consistently applied and clearly
communicated to all parents/carers, students and staff
– ensure that legal requirements are met
– give a high priority to attendance and punctuality
– identify clear channels of communication with parents/carers
– ensure that up-to-date attendance data is available
– identify what is considered as authorised/unauthorised absence
– make provision for first-day of absence contact
– have clear procedures to identify and follow up all absence
– prioritise the importance of early intervention
– identify a range of strategies to deal with absenteeism
– be sensitive to individual students’ needs
– establish systems for rewarding good/improved attendance
– establish procedures for re-integrating long-term absentees

– ensure that all staff adopt a consistent approach in dealing with absence and
– ensure that good practice is identified and disseminated
– be reviewed at regular intervals
– make clear to parents/carers what is, and is not, acceptable as reasons for
– state how lateness, both before and after closure of registers, is recorded and
– make clear that leave for holidays during term time is granted only in exceptional
– encourage all staff to see attendance as part of their responsibility
– actively address all issues – such as bullying – which may lead to nonattendance


Attendance registers are legal documents that may be required as evidence in court
Registers must be taken at the beginning of each morning and once during the afternoon
session. If the register is called at the end of the afternoon session Safe Start should
ensure that adequate arrangements are in place to ensure that students do not leave the
school provision between registrations. They should ensure that students can be
accounted for in an emergency and that a student removed from the school at lunchtime
will not go unnoticed.
Registers must record whether each student is present, absent or engaged in an
approved educational activity. In the case of a student of compulsory school age who is
absent the register must also indicate whether the absence has been authorised by the
When calling the register, the appropriate mark and/or symbol should be placed against
each pupil’s name – gaps should not be left so that entries can be made later. In marking
registers, the school provision will use the national set of symbols as required by the DfE
When the reason for a student’s absence cannot be established at the beginning of a
session, the absence should be recorded as unauthorised and any subsequent correction
to the register made as soon as practicable after the reason for the absence has been


At Safe Start we seek to ensure that all young people who are admitted to the school will
thrive in a supportive environment and will be able to benefit from the rounded
education provided and be happy within the school community. We recognise our duty to
embrace diversity and to work to overcome prejudice. We do not discriminate on
grounds of diversity, gender, race or religion.
At the point of admission to Safe Start’s School it is made clear to all prospective
students and their parents/carers that they are expected to co-operate with the teaching
and support staff and to promote the greater good of the whole community. We also
wish to establish a full partnership with parents/carers in order to promote the interests
of the student body. This partnership must be based upon mutual honesty and respect.
We have the right to expect full disclosure of any learning support assessment or
identified need, or medical condition or disability, which could require specialist
treatment, support or equipment, and any behavioural issues known to parents at the point of application, and thereafter. This information is essential to assist with


For all referrals Safe Start will adopt a collaborative approach with home schools, the
Local Education Authority or/ and Pupil Referral Units, to ensure that the needs of
individual young people can be met.
To ensure a consistent approach to this the process will be as follows:
1. Following initial enquiry from a School/PRU/LEA/Other it will first be established that a
placement vacancy exists
2. Should the enquirer be unfamiliar with the work of the school further details may be
provided and this should include a discussion about the young person’s situation and
suitability to the school provision.
3. An Initial Referral Form with as much relevant detail as possible will be needed. This
form will normally be completed by the organisation requesting the placement.
4. Upon receipt of the completed form the Deputy School Manager/Centre Lead will
make contact with the parents/carers, usually by telephone, to arrange a referral
5. The referral meeting will normally be attended by Safe Start SLT, parents/carers, a
representative from school, representative from PRU and the prospective student.
6. The meeting provides an opportunity to outline the aims of the school and review the
school’s induction pack. This pack contains important information about health & safety,
safeguarding, equal opportunities, complaints and other policies together with details
about the school’s expectations from young people attending the school.
7. A copy of the induction pack is provided for parent/carer.
8. The young person is the key person in this meeting. They are asked their thoughts
and feelings about coming to the school. This allows the young person to discuss the
reasons they believe they are being referred to the school provision, how they believe by
attending the school they can try to overcome any barriers to their education.
9. Input from parents/carers is also considered valuable to the process as is any further
information from the school representative.
10. The ‘student contract’ and the ‘classroom expectations’ are discussed to ensure that
prospective admissions are clear on the content and agree to adhere fully. A signed
statement of this agreement is retained and placed on file.
11. It is good practice to include a tour of the facilities as part of the meeting to help the
young person begin familiarisation and allow the chance to ask any questions.
12. Subject to the placement being agreed by all parties a commencement date will be
confirmed, in writing, at the earliest opportunity.


In accordance with the Education (Pupil Registration) Regulations 1995 Safe Start will
maintain an admission register containing an index in alphabetical order of all the
students at the school and shall also contain the following particulars in respect of every
such student:
a) name in full;
b) sex;
c) the name and address of every person known to the proprietor of the school to be a
parent/carer of the pupil and, against the entry on the register of the particulars of any
parent/carer with whom the pupil normally resides, an indication of that fact and a note
of at least one telephone number at which the parent/carer can be contacted in an
d) day, month and year of birth;
e) day, month and year of admission or re-admission to the school; and
f) name and address of the school last attended, if any.
The school management team will ensure that the admissions register is kept up to date
with the inclusion of any new referrals.